Price Verification and Historical Bid Workshop

PRICE VERIFICATION | READ THIS FIRST Verify the price before you promise it Use the next three full-page charts for different products, delivery locations, order sizes or research rounds. Each chart compares three sources side by side. 1 / 10 1. Define the purchase before collecting numbers. Specify the product or service, unit, quantity, acceptable specifications, delivery location, timing and currency. A case price is not a bottle price. A retail listing, budget estimate, supplier quote and paid historical award are different evidence types. [1, 2] 2. Make each source traceable and comparable. Record who issued the price, when it was checked, validity, stock, freight, taxes/fees and payment terms. Save an attachment or exact reference. Mark Verified when the cited evidence supports that fact, Derived when you calculated it from supported inputs, or Missing when it remains unresolved. A written quote can still contain conditions. 3. Normalize the units and delivered scope. Delivered comparison cost = product subtotal + applicable freight + applicable taxes/fees + other required supplier charges. Divide by the same usable unit count for every source. Avoid double-counting charges already included in a delivered price. For services, align hours, tasks, labor categories and exclusions. 4. Separate your supplier cost from the customer selling price. The chart supports sourcing; it does not replace your full job estimate. Add your own labor, handling, travel, overhead, financing and risk allowance where applicable. Historical selling prices do not reveal a competitor's actual costs or profit. Compare equivalent scope before applying a documented time or market adjustment. [1] 5. Decide and document the next action. The lowest displayed price may fail on specification, quantity, delivery or cash terms. Explain your choice, identify remaining gaps and record an owner and due date. Three columns are a classroom comparison tool, not a universal government requirement for three quotations. These references describe buyer price-analysis practices. Actual solicitation terms and applicable agency procedures control. Educational use only; not legal, tax, financial or medical advice. Verify requirements and consult qualified advisers. No outcomes guaranteed. Personal learning and internal application allowed; redistribution, resale or teaching from these materials requires written permission, except as law permits. Rights reserved in Aegis Bellator LLC-owned original expression; third-party and public-domain rights remain unaffected. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice [1] FAR 15.404-1: Source: acquisition.gov [2] FAR 13.106-3: Source: acquisition.gov WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

REUSABLE COMPARISON SHEET Price Verification Chart 1 Project / item / common comparison unit: __________________________________________________ Researcher / date: __________________ 2 / 10 Verification criterion Source / quote A Source / quote B Source / quote C Supplier / record ID / evidence type Exact source / saved attachment ID Date checked / price valid through Product or service / specification Unit / pack size / usable unit count Required quantity / minimum purchase Currency / FX rate, date and source Item unit price / product subtotal Freight / delivery / unloading charges Taxes / fees / other required charges Total delivered comparison cost Normalized cost per common unit Stock / lead time / capacity evidence Delivery location / receiving window Deposit / payment terms / cash timing Comparable scope? Differences / limits Verified / Derived / Missing + reason Choice / follow-up owner / due date Write figures with units and currency. Cite evidence. Label calculations and unresolved assumptions. Do not treat this chart as a supplier commitment or a customer quote. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

REUSABLE COMPARISON SHEET Price Verification Chart 2 Project / item / common comparison unit: __________________________________________________ Researcher / date: __________________ 3 / 10 Verification criterion Source / quote A Source / quote B Source / quote C Supplier / record ID / evidence type Exact source / saved attachment ID Date checked / price valid through Product or service / specification Unit / pack size / usable unit count Required quantity / minimum purchase Currency / FX rate, date and source Item unit price / product subtotal Freight / delivery / unloading charges Taxes / fees / other required charges Total delivered comparison cost Normalized cost per common unit Stock / lead time / capacity evidence Delivery location / receiving window Deposit / payment terms / cash timing Comparable scope? Differences / limits Verified / Derived / Missing + reason Choice / follow-up owner / due date Write figures with units and currency. Cite evidence. Label calculations and unresolved assumptions. Do not treat this chart as a supplier commitment or a customer quote. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

REUSABLE COMPARISON SHEET Price Verification Chart 3 Project / item / common comparison unit: __________________________________________________ Researcher / date: __________________ 4 / 10 Verification criterion Source / quote A Source / quote B Source / quote C Supplier / record ID / evidence type Exact source / saved attachment ID Date checked / price valid through Product or service / specification Unit / pack size / usable unit count Required quantity / minimum purchase Currency / FX rate, date and source Item unit price / product subtotal Freight / delivery / unloading charges Taxes / fees / other required charges Total delivered comparison cost Normalized cost per common unit Stock / lead time / capacity evidence Delivery location / receiving window Deposit / payment terms / cash timing Comparable scope? Differences / limits Verified / Derived / Missing + reason Choice / follow-up owner / due date Write figures with units and currency. Cite evidence. Label calculations and unresolved assumptions. Do not treat this chart as a supplier commitment or a customer quote. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

HISTORICAL BIDDING WORKSHOP | SOURCE AND SCOPE 1. Recover the historical record Learning goal: reconstruct the requirement from original documents, distinguish facts from assumptions, and prepare a defensible classroom response. 5 / 10 Historical case: SAM.gov notice W912CL26QKW02, "SV26.2 (PERU) Bottled Water." The notice identity is confirmed in the official indexed SAM result. The existing course exercise carries forward 25,625 liters, a Sauce Jungle School delivery and a 500 mL practice configuration. Treat these details as provisional until checked against the full solicitation and every amendment. No historical award price is supplied as verified. Record to establish Your finding / status Exact evidence / page / date Notice ID / buying office Original solicitation / attachment version Amendments / Q&A / latest action Product / approved brands or equivalents Quantity / unit / permitted configuration Delivery location / due date / receiving Submission deadline / stated time zone Evaluation / qualifications / payment terms Which source is missing, and how could its absence change your bid? An indexed status or old deadline does not establish the latest action. This is a historical classroom exercise; submit only to the instructor. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice Original record: Source: sam.gov WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

HISTORICAL BIDDING WORKSHOP | DOCUMENT REVIEW 2. Turn the documents into requirements A solicitation requests a response; an amendment changes the solicitation. CLIN means contract line item number. Read each instruction and connect it to evidence and a response. 6 / 10 Read the complete solicitation, product description, attachments, amendments and posted answers together. Record the exact version and section. If documents conflict, identify the issue and applicable instructions; do not invent a resolution. The instructor may supply a fixed source packet for class. Keep a copy of the packet used. Requirement / row heading Source document + section What my response must show Gap / question / next action Product, brand and substitutions Quantity, unit and CLIN schedule Packaging, labels and shelf life Delivery, access and unloading Supplier / business qualifications Quote contents and attachments Evaluation and acceptance Payment and amendment acknowledgment Draft one precise clarification question. What part of the source creates the uncertainty? Before class, record an attachment list: filename, version/date, source and the location of each requirement. A third-party summary can help find a document; it does not replace the original. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

HISTORICAL BIDDING WORKSHOP | UNITS AND FULFILLMENT 3. Translate quantity into a delivery plan For classroom arithmetic only, start with the carried-forward 25,625-liter requirement and choose 500 mL bottles. Verify the actual procurement configuration separately. 7 / 10 Liters per bottle = mL per bottle / 1,000. Bottles required = liters required / liters per bottle. Cases required = bottles / bottles per case. If a full-case purchase is necessary, calculate rounding and excess. Full-case rounding is not permission to alter the government's ordered quantity; verify how the solicitation permits pricing and delivery. Calculation / check Inputs + units / evidence Your result + status Required volume / source page Bottle volume in liters Bottles required Bottles per case / supplier proof Exact cases / full-case purchase Delivered liters / excess or shortfall Case weight / dimensions / pallet count Transport loads / route / unloading Backup supply / approval / extra cost What changes if the quote uses cases but the buyer orders liters? Explain the conversion and the rounding decision. Cost every required transport, access and handling step. A volume calculation does not prove vehicle capacity, road access, unloading equipment or permission to substitute a brand. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

HISTORICAL BIDDING WORKSHOP | COMPARABLE AWARD RESEARCH 4. Build a historical price benchmark Locate actual award or purchase evidence. A solicitation ceiling, estimated value or requested quantity alone is not an awarded unit price. Leave unsupported cells blank and label the gap. 8 / 10 Compare the same specification, quantity scale, delivery geography, period, currency and terms. An award total divided by quantity is usable only when that total and quantity refer to the same scope. Document every adjustment; prior price may not be a valid comparison when the timing or terms differ substantially. [1] Historical comparison criterion Comparable record A Comparable record B Comparable record C Award / order ID + date Buyer / supplier / product / unit Quantity / line-item scope Price / currency / included charges Award source / document / page Delivery / period / key differences Normalized historical unit price Adjustment method / index + source Base and current dates / inputs Adjusted unit-price benchmark Exclude, use or investigate? Why? What prevents this from being a verified benchmark? What evidence would resolve it? If an index is appropriate: adjusted price = base unit price x (current index / base index), plus separately supported scope adjustments. Use a suitable series and dates; do not apply a generic inflation factor without support. An award price cannot establish the winner's actual markup. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

HISTORICAL BIDDING WORKSHOP | INDEPENDENT BUSINESS ESTIMATE 5. Build your cost, price and cash case Use current supplier evidence from the price-verification charts. Keep your full fulfillment cost separate from the historical selling-price benchmark. 9 / 10 Cost or decision element Amount / unit / currency Evidence / assumption / status Product purchase + any excess units Transport, freight and unloading Packing, handling and owner labor Insurance / administration / overhead Applicable taxes, fees and financing Contingency / stated basis Full estimated fulfillment cost Proposed selling price / scope Estimated surplus / margin / markup Surplus = selling price - included costs. Margin = surplus / selling price; markup = surplus / cost. For a chosen target margin m, price = full included cost / (1 - m). State what costs are included. This estimate is not a prediction of actual profit. Cash checkpoint Dated outflow / inflow Cumulative need / available cash Supplier deposit / purchase Freight / delivery / other costs Acceptance / invoice / expected receipt What is the peak funding gap? What happens if payment is delayed? State whether you can support the promise. © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.

HISTORICAL BIDDING WORKSHOP | RESPONSE AND DEBRIEF 6. Submit a classroom quote and defend it Use the selected historical requirement and your documented assumptions. This is a simulated classroom submission to Terry, not a live offer or an instruction to contact the agency. 10 / 10 Quote row / CLIN Description / scope Qty + unit Unit price + currency Extended price 1 2 3 Separate permitted charges Total classroom offer State delivery timing, quote validity, payment assumptions and any permitted exclusions. What source supports each? Check quantity, arithmetic, source versions, required attachments and amendment acknowledgments. What remains incomplete? Explain your price versus the historical benchmark. If no verified benchmark exists, say so and describe the research still needed. DECISION: pursue / investigate / pass: __________________ Next action + owner + date: ______________________________________ Debrief: What did you verify? Which assumption changed? What would you do differently before a real commitment? © 2026 Aegis Bellator LLC and respective rights holders. All rights reserved. Educational use only; not legal advice. WinGovCon workshop supplement | November 6, 2026 | Classroom practice Reference [1]: FAR 15.404-1, Source: acquisition.gov Use the original solicitation and applicable current agency instructions. WinGovCon Government Contracting Education & Consulting for Small Businesses Terry A. Lucas | Character. Grit. Ingenuity.